Private betaOpening to new agencies a few at a time
From the first offer to the final payout.
NeoKivo is where a representation agency keeps its talent, the deals it negotiates for them, the campaigns that follow and the commission everyone is owed.
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Spring campaign · 2 videos, 6 stories · Won 2 Oct
- Mara Quinn · talent$32,000
- Kit Nakano · manager fee, off the top$500
- Ana Reyes · agent$3,750
- Tom Idris · agent$3,750
- Commission pool: 20% of the deal, set on Mara's profile$8,000
Where does this deal live today?
The offer is in someone's inbox. The rate is in a spreadsheet. The invoice is in your accounting tool, and the split between the two agents is in a message from March. When Mara asks what she's still owed, somebody loses an afternoon finding out.
In NeoKivo, all of it hangs off the deal. The answer to "what's owed" is on the deal page, and on Mara's.
One record, from signing the talent to paying them.
Every agency runs the same four steps. NeoKivo keeps them connected so nobody re-types a number.
Your roster, with the terms you agreed.
Each talent has an owner at the agency, a default commission rate, billing terms, a currency and their contracts. Their deals, campaigns and balances sit on the same page.
| Talent | Owner | Commission | Owed |
|---|---|---|---|
MQ Mara QuinnCreator · Lisbon | Ana Reyes | 20% | $32,000 |
JO Jonah OkaforAthlete · Manchester | Tom Idris | 15% | £6,800 |
LS Lena SatoModel · Tokyo | Ana Reyes | 20% | ¥0 |
Every negotiation in a pipeline you design.
Run separate pipelines for brand partnerships, bookings or licensing. Each deal carries one talent, a value in its own currency, a next action and the person responsible for it. When you lose one, you record why.
Inbound 4
Negotiating 3
Contract out 2
Won 7
What you sold, delivered on schedule.
A won deal can open a campaign with deliverables, due dates, internal approvals and a shared calendar. Usage rights and exclusivity are written down per campaign, so you know what Mara is committed to before the next brand calls.
- Hero video, 60sApproved14 Oct
- Trail video, 30sIn review21 Oct
- Stories, set of 6Not started28 Oct
- Usage
- Paid social, US and Canada, 6 months from first post
- Exclusivity
- Outdoor apparel, until 30 Apr 2027
Invoices, payments and payouts that match the deal.
Invoice the brand from the deal. When the payment lands, NeoKivo works out what the talent and each agent are owed. Record the payout when it leaves your bank and the balance closes.
| Entry | Date | Amount | Status |
|---|---|---|---|
| Invoice NK-0142 · Halden Outdoor | 2 Oct | $40,000 | Paid |
| Payment received | 18 Oct | $40,000 | Recorded |
| Payout · Mara Quinn | Not yet paid | $32,000 | Due |
Commission math your agents stop arguing about.
The rules are written into the product, so every deal is split the same way. Here is the $40,000 deal from the top of the page, line by line.
Bill it the way you already do
Invoice the brand for the full amount and pay the talent out, or let the talent invoice and bill only your commission.
Every deal in its own currency
A deal in yen stays in yen. Reports convert everything to your agency's currency.
Expenses come off the right balance
Log flights, shoots and fees against a deal. Costs the talent carries are deducted from what they're owed.
Agents see their own numbers
Commission figures are hidden from anyone whose role doesn't include finance.
NeoKivo records what was paid and what is owed. It never holds or moves funds, so your money stays in your bank.
Room for the whole agency.
Agents, managers, assistants and the person who does the books all work in the same records, each seeing what their job needs.
- Roles and permissions
- Six roles to start from, plus your own. Decide who can edit deals, see money or export data.
- Deal visibility
- Keep a deal private to its owner, or share it with a team, a pipeline or the whole agency.
- History you can undo
- Every change is logged. Deleted records can be restored.
- Contracts and documents
- Stored encrypted, attached to the talent, deal or brand they belong to.
- Your data stays yours
- Workspace content is never used to train AI models, and the site carries no ad trackers.
Also included: sending from Gmail with templates, automations that act on deals and contacts, an assistant that can look things up and update records, custom fields, CSV import and export, a REST API, an MCP server and Zapier.
Questions agencies ask
What does "beta" mean here?
Agencies already run their deals in NeoKivo. We are still adding features, and we take on new agencies in small numbers so each one gets proper help getting set up.
When can we join?
Leave your email on the waitlist. We'll write to you when there's room for your agency and set up your workspace with you.
Does NeoKivo hold or send money?
No. Brands pay you the way they do today, and you pay talent from your own bank. NeoKivo records each payment and payout and keeps every balance current.
We do bookings, not campaigns. Does it still fit?
Yes. A deal doesn't need a campaign. You can win it, invoice it and pay the talent out without opening one.
Can agents see each other's commission?
Only if their role allows it. For everyone else, commission figures are hidden.
Who is behind NeoKivo?
NeoKivo is built by its founder, Julien Tielemans. Support email goes to him directly.
Get a place in the beta.
We're opening NeoKivo to a few agencies at a time. Leave your work email and we'll be in touch when there's room for yours.
Already using NeoKivo? Sign in. Questions first? Write to hello@neokivo.com and Julien will answer.